Healthcare and workforce scheduling software

Schedule, verify, and audit every shift in one platform.

Shiftelix unifies scheduling, time off and swap requests, compliance pre-checks, healthcare-ready coverage workflows, LiveGuard GPS verification, audit hub workflows, payroll review, and recruiting handoff. Every decision stays traceable.

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Scheduling and coverageScheduler + MarketplaceGovernanceCompliance + Audit HubOperationsLiveGuard + Analytics

Operations Hub

Scheduler

Team members

Mon

Tue

Wed

Thu

Fri

Sat

Sun

Unassigned

Coverage

Library Desk

11:00a-3:00p

Event Support

1:00p-6:00p

Lab Monitor

2:00p-5:00p

Stadium Ops

6:00p-10:00p

Fatima Ahmed

Dining Hall

10:00a-6:00p

Dining Hall

10:00a-6:00p

Dining Hall

10:00a-6:00p

Dining Hall

10:00a-6:00p

Dining Hall

12:00p-8:00p

Ben Carter

Front Desk

9:00a-5:00p

Front Desk

9:00a-5:00p

Front Desk

9:00a-5:00p

Front Desk

9:00a-1:00p

Front Desk

9:00a-1:00p

Chloe Davis

Lab Assistant

1:00p-5:00p

Lab Assistant

1:00p-5:00p

Lab Assistant

2:00p-6:00p

Isabella Lee

Graduate Assistant

Campus Tour

10:00a-2:00p

Campus Tour

12:00p-4:00p

Campus Tour

10:00a-2:00p

Built for enterprise governance

Workspace-scoped accessPermissioned views (RBAC)Audit-friendly workflowsPolicy checks at assignment timeTraceable decisions

Why Shiftelix

Shiftelix was built for day‑to‑day coverage reality.

Not a generic calendar. Shiftelix connects scheduling, eligibility, verification, and exports so coverage decisions stay fast—and defensible.

Scheduler

See gaps instantly

Unassigned lanes and department views keep coverage holes visible before they become emergencies.

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Marketplace

Fill coverage without chaos

Route open shifts to eligible staff, track pickups, and keep approvals tied to the shift.

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Compliance

Enforce policy automatically

Eligibility checks run at assignment, pickup, and swap—so rules don’t rely on memory.

See details

Audit Hub

Turn changes into evidence

Every edit, approval, override, and export stays linked to an audit trail for reviews.

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Industries

Built for teams that cannot miss coverage

Shiftelix connects scheduling, compliance, verification, and audit evidence for operations that need defensible staffing decisions.

Operations Teams

Cross‑site staffing with permissions and exports.

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Day-to-day problems

Multiple locations require consistent coverage rules
Permissions for edits and overrides are hard to enforce
Reporting is disconnected from approvals

What changes

Role-based permissions for every action
Compliance alerts inside the schedule
Analytics and payroll exports from approved time

Primary workflows

Roles Audit Hub Reports

Proof stack

4 controls

Audit trail

Cases, exports, and integrity checks.

Pre-checks

Policies applied at assignment and pickup.

Verification

LiveGuard geofence status per shift.

Payroll export

Mapped codes and file previews.

Case notes

1/2

"Permissioned approvals reduced back-and-forth with HR."

Operations Director — Regional Ops

Product

One schedule source of truth—every module works from the same shift record.

Use Scheduler to plan coverage, then carry the same shift context through pickup, eligibility, verification, audit history, and payroll export.

Scheduler

Operate coverage from one board

Schedule

Team Members

SUN29

MON30

TUE31

WED1

THU2

FRI3

SAT4

Unassigned

Open ER

10:00 AM - 6:00 PM8h

America/Chicago

Audit Overflow

12:00 PM - 8:00 PM8h

America/Chicago

Open Triage

10:00 AM - 6:00 PM8h

America/Chicago

Open ER

9:00 AM - 5:00 PM8h

America/Chicago

Open Critical Care

12:00 PM - 8:00 PM8h

America/Chicago

Open Lead

7:00 AM - 3:00 PM8h

America/Chicago

Open Triage

7:00 AM - 3:00 PM8h

America/Chicago

ER Lead

7:00 AM - 3:00 PM8h

America/Chicago

ER Lead

7:00 AM - 3:00 PM8h

America/Chicago

ER Coverage

8:00 AM - 4:00 PM8h

America/Chicago

ER Late

3:00 PM - 11:00 PM8h

America/Chicago

Weekend ER

8:00 AM - 4:00 PM8h

America/Chicago

ER East

8:00 AM - 4:00 PM8h

America/Chicago

ER East

8:00 AM - 4:00 PM8h

America/Chicago

Weekend ER East

8:00 AM - 4:00 PM8h

America/Chicago

Triage

7:00 AM - 3:00 PM8h

America/Chicago

Triage

9:00 AM - 5:00 PM8h

America/Chicago

Dispatch Core

6:00 AM - 2:00 PM8h

America/Chicago

Dispatch Core

6:00 AM - 2:00 PM8h

America/Chicago

Dispatch Support

6:00 AM - 2:00 PM8h

America/Chicago

Dispatch Support

6:00 AM - 2:00 PM8h

America/Chicago

Ops Supervisor

2:00 PM - 10:00 PM8h

America/Chicago

Ops Supervisor

2:00 PM - 10:00 PM8h

America/Chicago

Field Rotation

2:00 PM - 10:00 PM8h

America/Chicago

Weekend Field

8:00 AM - 4:00 PM8h

America/Chicago

Field Day

8:00 AM - 4:00 PM8h

America/Chicago

Field Rotation

2:00 PM - 10:00 PM8h

America/Chicago

Policy Review

9:00 AM - 5:00 PM8h

America/Chicago

Weekend Compliance

10:00 AM - 6:00 PM8h

America/Chicago

Compliance QA

9:00 AM - 5:00 PM8h

America/Chicago

Compliance QA

9:00 AM - 5:00 PM8h

America/Chicago

Weekend Compliance

9:00 AM - 5:00 PM8h

America/Chicago

Audit Review

9:00 AM - 5:00 PM8h

America/Chicago

Audit Review

9:00 AM - 5:00 PM8h

America/Chicago

Ops Cover

12:00 PM - 8:00 PM8h

America/Chicago

Weekend Ops

8:00 AM - 4:00 PM8h

America/Chicago

ER West

7:00 AM - 3:00 PM8h

America/Chicago

ER West

7:00 AM - 3:00 PM8h

America/Chicago

Scheduling

Run scheduling from one board, with full operational context

Use one scheduler surface for week/day/month planning, same-day gated drag assignment, unassigned coverage visibility, timezone controls, recurring rules, and shift edits.

One-line toolbar combines view/date navigation, filters, timezone mode, recurring, and shift creation

Unassigned lane stays visible with + create actions, overflow list panel, and fast unassign drop targets

Drag start runs assignment-candidate prechecks and surfaces Eligible, Requires Override, or Ineligible before commit

Week / Day / MonthUnassigned coverageRole/user/status filtersMy TZ / Shift TZManage Recurring

Open scheduler demo above

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Scheduler workflow deck

Real behavior from SchedulerPage controls and flows

Board Views

Week, day, and month views with shared date navigation

Switch views instantly from one toolbar while keeping current date context, team lanes, and coverage visibility aligned.

What operators do

Week grid shows team members plus dedicated Unassigned row
Day view mirrors drag/drop and quick-create behavior
Month view supports day drill-in and shift overflow summaries
URL-driven deep links can preselect date/view/status for direct board entry

In scheduler UI

ViewSwitcherDateNavigationShiftListPanel +N more

Marketplace

Fill open coverage with live eligibility

Shift Marketplace runs regular coverage and special events in one flow, with real pre-checks, queue state, and confirmation controls tied to each shift.

Regular coverage and special events share one filterable queue.

Role, location, department, date, and period filters keep pickup focused.

Include ineligible supports review while assignment guardrails stay enforced.

Regular + eventsRole/location filtersInclude ineligibleFCFS hold + queueCompliance blocks

Shift Marketplace

Queue, pickup, and compliance are enforced on each shift action

Live

Regular Shifts & CoverageSpecial Events

Role, location, department

Date range + period

Include ineligible

Coverage queue

Coverage request

Library Desk Tue 11:00a-3:00p

Requested

Open shift

Event Support Thu 1:00p-6:00p

Eligible

Accept flow states

ASSIGNED

Accepted and removed from queue.

QUEUED

Position tracked while another user confirms.

CONFIRM REQUIRED

Requires explicit same-day confirmation.

FILLED

Shift already taken by another user.

Compliance violations return structured reasons before assignment.

Accept, poll status, and leave queue are supported.

Compliance engine

Policy checks run inside every assignment decision

Compliance evaluates rule definitions, scope conditions, interval limits, conflict checks, and override permissions before assignment commit.

Rule evaluation returns structured ELIGIBLE, REQUIRES_OVERRIDE, or INELIGIBLE outcomes

Overrides require explicit permission and justification prompts when configured

Alerts and pack governance keep policy operations auditable across Scheduler and Marketplace

HARD_BLOCK / REQUIRE_OVERRIDE / WARN_LOGapply_conditions scopeOvernight-safe interval checksConflict detectionAlert lifecycle

Explore compliance engine

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Compliance decision deck

Real enforcement behavior from ComplianceHub and engine services

Rule evaluation pipeline

Rule definitions execute with canonical keys and scoped calculators

Compliance joins active workspace rules with definition metadata, normalizes keys, evaluates scope conditions, and executes rule calculators per assignment.

Decision flow

Rule key normalization

Aliases resolve to canonical rule keys before enforcement.

Pass

Condition filter pass

apply_conditions narrows role, employee type, location, and attributes.

Pass

Calculator execution

Each supported rule key runs its matching metric calculator.

Pass

Breach action mapping

Outcomes map to WARN_LOG, REQUIRE_OVERRIDE, or HARD_BLOCK.

Review

Evidence surfaced

Evaluation payload returns rule_name, rule_key, breach_action_key, and message.
Misconfigured or unsupported rules are surfaced as WARN_LOG entries.
Department-scoped rule loading applies before rule execution.

compliance_rulesrule definitionsmetric calculators

Audit and access control

Audit evidence stays searchable, exportable, and integrity-checked

Audit Hub ties user history, logs explorer, cases, legal hold actions, export jobs, and chain verification into one review workflow.

Audit access is gated by audit:view/page:audit permissions and feature entitlement checks

Logs, cases, legal hold changes, and exports stay linked to actor/affected context

Integrity verification validates hash and previous-hash sequencing across audit log entries

users timeline + legal holdlogs explorer filterscase lifecycle + notesexport job queuechain verification

Explore audit trail

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Audit decision deck

Real behavior from Audit Hub APIs and route handlers

Access and scope

Audit Hub enforces permission and entitlement gates before data access

Audit endpoints require token verification, audit permissions, and Audit Hub entitlement before user, case, log, export, or integrity data is returned.

Decision flow

verifyToken

Request identity is validated before audit route handlers execute.

Pass

checkPermission

Requires audit:view or page:audit access before module entry.

Pass

requireEntitlement

Audit Hub feature entitlement is enforced per workspace.

Pass

audit:export permission

Export job endpoints apply additional audit:export checks.

Review

Evidence surfaced

Audit routes gate access before list/search operations are run.
Export endpoints and alias route both validate export permission.
Permission and entitlement checks are aligned with Audit Hub page access.

audit:viewpage:auditaudit:export

LiveGuard + Locations

Verify where work happens with geofenced locations and live triage

Configure location boundaries once, then run live verification, alert handling, and attendance evidence from the same operational workflow.

Location setup supports timezone, department scope, parent hierarchy, and required geofence geometry.

Live Operations runs live, alerts, and review modes with date and department filters plus real-time update handling.

Managers can acknowledge or resolve check-in issues, reassign/open shifts, and export attendance compliance evidence.

Circle + polygon geofencesLive / Alerts / ReviewNo-show + off-site + late + issue triageReplacement candidates + reassignmentAttendance export + escalation sweep

Explore Live Operations

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LiveGuard operations deck

Real behavior from Locations and Live Operations workflows

Location setup

Create location records with scoped ownership and required geofence data

Location editor captures name, address, timezone, department, parent location, and geofence before save, with service-layer integrity checks.

Operational flow

Location profile fields

Name, address, timezone, and optional department/parent are captured in one form.

Pass

Department scope enforcement

Restricted managers cannot manage global or out-of-scope department locations.

Review

Parent location integrity

Parent links are validated for same-department and cycle-safe hierarchy.

Pass

Geofence required on create

Create flow requires a valid circle or polygon before submission.

Pass

Evidence surfaced

Create/update routes validate timezone, department IDs, parent IDs, and geofence payload shape.
Service rejects parent cross-department links and self/cycle parent chains.
Location names are uniqueness-checked per workspace + department scope.

locations:createdepartment scopeparent_location_idgeofence required

Messaging

Operational messaging with event threads, attachments, and acknowledgement controls

Coordinate special events, team execution, and broadcast updates without leaving Shiftelix. Event chat threads sync from scheduling context, files move through secure attachment flows, and announcement actions are traceable.

Special-event chat threads auto-sync participants from assigned shifts and event ownership.

DM, group, and event channels keep unread state and read markers tied to each conversation.

Announcements support targeting, scheduling, read/ack flows, attachments, and stats.

event chat syncDM / groups / events15MB attachment guardrailread + acknowledgeconversation + global search

Open chat

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Messaging operations deck

Real behavior from chat, announcements, and event sync services

Event thread sync

Special-event groups are auto-synced from event and shift context

Event chat threads are created/synced from scheduler events, pull assigned shift users plus event ownership, and stay aligned when participant assignments change.

Decision flow

EVENT CHAT SYNC

GET /events/:eventId/chat opens or syncs the event conversation.

Pass

PARTICIPANT REFRESH

Assigned shift users and event creator are normalized into thread participants.

Pass

MEMBERSHIP ALIGNMENT

Unread/read maps are added for new users and removed for users no longer in scope.

Pass

Evidence surfaced

Event create/update flows call chat sync so event threads stay current.
Event conversations are typed and isolated from DM/group threads.
Sync operation preserves conversation history while updating participant state.

syncEventConversationParticipantstype:eventparticipantsunreadCountsreadBy

Payroll operations

Run payroll from reviewed timecards to governed exports

Payroll keeps period lifecycle, preflight checks, timecard approvals, export guardrails, and rate governance tied to the same approved shift and time-entry context.

Periods move through open, in_review, approved, and exported states with approval and unlock controls.

Timecard approvals gate payroll commits with pending/approved status, open-entry checks, and review comments.

Custom export supports mappings, templates, and sync guardrails before CSV generation.

Period lifecyclePreflight checksTimecard approvalsCustom CSV builderRate governance + audit

Open Payroll Hub

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Payroll operations deck

Real behavior from payroll hub, review, timecards, exports, and rate controls

Period Lifecycle

Create payroll periods and move through review to export state

Payroll periods are managed from one hub and progress through operational states before any outbound export.

Decision flow

OPEN

Period exists and can be worked, filtered, and reviewed.

Pass

IN REVIEW

Preflight checks and employee review are active before approval.

Review

APPROVED

Approval marks period ready for export actions.

Pass

EXPORTED

Export generated and period remains traceable for re-download/unlock.

Pass

Evidence surfaced

Hub filters period list by workflow state and timeframe windows.
Review view supports previous/next period navigation and refresh.
Department payroll scope is applied when scope mode is enabled.

/payrollstatus=open|in_review|approved|exportedCreatePeriodModal

Pricing

Pricing that scales with your operation

Starter begins as a verified 7-day trial for new workspaces. After trial, activate paid Compliance or Operations, then move to Enterprise when procurement and custom controls are required.

Starter

7-day verified trial

Starter for new workspaces is a verified 7-day trial (not a free-forever plan).

Billing email-code verification is required to start the 7-day trial
Basic scheduling and shift marketplace are available during trial
Day-5 automatic feedback request, then payment-method setup prompt (no charge)
Day-7 lock until paid Compliance or Operations activation

Compliance

$99 / workspace / month

Compliance-aware scheduling and audit readiness. Includes 25 users, then $4 per extra user.

Compliance scheduling and policy checks
Audit hub workflows and retention controls
Analytics dashboards for managers
Calendar integrations and staffing events

Recommended

Operations

$299 / workspace / month

Scale payroll, tracking, and analytics. Includes 75 users, then $6 per extra user.

Everything in Compliance
Payroll core and export workflows
LiveGuard location tracking
AI Copilot and advanced limits

Enterprise

Custom

Enterprise governance, procurement support, and entitlement overrides.

Everything in Operations
30-day enterprise demo windows
Contractual controls and custom rollout
Dedicated implementation support

View full feature comparison

FAQ

Answers for operations and compliance teams

If you need a deeper walkthrough, our team can demo the specific workflows you run today.

What is Shiftelix?

Shiftelix is workforce scheduling software that combines scheduling, compliance checks, open-shift coverage, audit-ready history, payroll review, and recruiting handoff in one platform.

Who is Shiftelix built for?

Shiftelix is built for healthcare, public safety, higher education, and other regulated or multi-site teams that need staffing decisions to stay traceable.

How fast can we get set up?

Most teams can launch a workspace and invite staff in minutes. We help configure roles, policies, and coverage workflows as you scale.

Where can I see pricing?

Use the pricing page to compare Starter verified trial, Compliance, Operations, and Enterprise plans, including Starter code verification, day-5 feedback/card setup prompts, and day-7 paid activation lock.

How does Shiftelix handle security and privacy?

Shiftelix scopes data by workspace, applies role-based access, and keeps audit-ready logs. Review our privacy policy for details on data handling.

Can we sync schedules to calendars?

Shiftelix supports calendar sync for teams that enable Google Calendar connections. Ask us about availability and setup.

Does Shiftelix include messaging and announcements?

Yes. Team messaging and announcements are built into the platform so updates stay connected to schedules and requests.

How do compliance pre-checks work?

Pre-checks validate department, role, skills, overlaps, and rule packs before assignments or swaps are approved.

Does Shiftelix support healthcare, nurse, hospital, and clinic scheduling?

Yes. Shiftelix supports healthcare scheduling workflows for hospitals, clinics, nurse staffing teams, medical groups, and other care operations that need credential-aware coverage, payroll review, and recruiting handoff.

Can employees request coverage or swaps?

Yes. Employees submit time off, coverage, and swap requests, and managers approve them with eligibility checks applied.

What does the Audit Hub include?

The Audit Hub supports searchable logs, audit cases, export jobs, and integrity verification to keep reviews defensible.

What payroll exports are available?

Payroll periods can be reviewed and exported, including a custom export builder for CSV layouts.

Can Shiftelix connect scheduling with payroll and recruiting workflows?

Yes. Shiftelix includes payroll review and export workflows plus recruiting, public careers pages, candidate pipeline, and convert-to-employee handoff with an orientation shift draft.

Ready to see Shiftelix in action?

Request a demo to explore scheduling, compliance, LiveGuard GPS, messaging, audit hub workflows, and payroll exports.

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